PERFORMANCE TALENT RIDER

For Las Vegas & Traveling Engagements - Food, hydraftion, vendor meals, access, & safety requirements.

Artist/Company: Stadium

Performance Type: Dance

OBLIGATION

The Client shall provide, at the Client’s sole cost and expense, all food, hydration, and meals for all performers and Stadium Dance representatives (“Talent”) for the entire duration of the engagement, including but not limited to arrival, rehearsals, technical rehearsals, breaks, performance, and post-performance periods. All requirements set forth herein are deemed mandatory and assumed unless expressly modified or waived in writing and agreed to in advance by Stadium Dance. Failure to comply with the requirements set forth herein shall constitute a material breach of contract.

REQUIREMENTS

PERFORMANCE DAY REQUIREMENTS: Snacks, hydration, and meals are required on all performance days, regardless of the total length of time Talent is onsite, unless expressly agreed to in writing by Stadium Dance in advance of the engagement. There shall be no minimum onsite time threshold on performance days for the provision of snacks, water, or required meals.

REHEARSAL DAY REQUIREMENTS: On rehearsal days, snacks and hydration are required at all times while Talent is onsite. Full vendor meals shall be required only if Talent is scheduled to be onsite for more than three cumulative hours.

Onsite time includes arrival, rehearsal, holding time, breaks, and any post rehearsal obligations. If the three hour threshold is exceeded, the meal obligation shall apply in full and shall not be reduced or prorated.

SNACKS & LIGHT FOOD (REQUIRED)

The Client shall provide a continuous supply of light snacks for all Talent and Stadium Dance staff during all times Stadium Dance is required to be onsite, including but not limited to onsite rehearsal times and performance working days. Snacks must:

  • Be placed in or immediately adjacent to the designated green room, dressing room, or assigned holding area

  • Be available and accessible upon Talent arrival

  • Be maintained and replenished continuously throughout the engagement

  • Be provided in sufficient quantity for all Talent and staff

REQUIRED SNACK SELECTION

The snack selection must include, at minimum, options from both the fruit and protein categories and shall be provided in sufficient quantity for all Talent and staff. The snack spread can include items from each of the following categories as examples:

Fresh Pre-Cut Fruit: including but not limited to apples, bananas, oranges, berries, and melon

Protein Options: Protein bars, granola bars, nut or seed mixes, or similar

Carbohydrates: Crackers, rice cakes, pretzels, bread products, or similar

Quick Energy / Recovery Items: Trail mix, dried fruit, fruit snacks, energy bites, or comparable items suitable for rapid energy and recovery

Additional Items: Candy, chips, appetizers etc.

Dietary-Neutral Options: At least one vegan option and at least one gluten-free option

HYDRATION & BEVERAGES (REQUIRED)

The Client shall provide and maintain adequate cold drinking water and supplemental beverages for all Talent at all times while onsite. All beverages must be cold, accessible upon Talent arrival, and replenished as needed.

Water Requirements: Acceptable hydration provisions must include at least one of the following: Unlimited cold bottled water, or A filtered water station equipped with disposable cups and ice easily accessible to all talent on site.

Water access must meet all of the following conditions: 

  • Be immediately available upon Talent arrival

  • Be continuously available during rehearsals, call times, technical rehearsals, breaks, and performances

  • Be located directly within or immediately adjacent to holding areas, rehearsal spaces, dressing rooms, and performance locations, such that Talent is not required to search for water, request delivery, or leave assigned work areas

  • Be actively monitored and replenished by the Client without request from Talent

Additional Beverage Requirements: In addition to water, the Client shall provide supplemental beverages in reasonable quantity, including at minimum:

  • Electrolyte beverages (e.g., sports drinks or hydration mixes)

  • Energy drinks, including at least one low-sugar or sugar-free option

  • Soft drinks (e.g., cola or lemon-lime), in both diet and regular options

VENDOR MEALS (REQUIRED)

MEAL OBLIGATION

The Client shall provide one (1) full vendor meal per performer and/or Stadium Dance representative onsite per applicable meal period. Meals shall not be replaced by snacks or light refreshments, and the provision of a full meal does not waive or reduce the Client’s obligation to provide required snacks and beverages as outlined in this Rider.

MEAL TIMING & COORDINATION

Vendor meals must:

  • Be available upon Talent arrival or during a scheduled meal break

  • Be coordinated in advance with Production and Stadium Dance

  • Be served early enough to allow Talent adequate time to eat, change, warm up, and return prepared for rehearsal or performance

  • Be delivered and fully accessible within the designated meal break period

MEAL STANDARDS (FULL MEAL REQUIREMENT)

Each required meal shall meet all of the following minimum standards:

  • One (1) complete meal per performer and or onsite director, assistant, Stadium staff, provided as breakfast, lunch, or dinner, as dictated by the event schedule

  • Protein-based and nutritionally balanced, appropriate for sustained athletic and performance-related physical activity

  • Prepared and served hot or freshly prepared by a licensed catering service, professional food vendor, restaurant, or regulated commercial kitchen

  • Meals prepared in private homes, private rooms, hotel rooms, booth spaces, or non-regulated environments are not permitted

  • Selected from an established catering or restaurant menu, with multiple options provided in advance to accommodate dietary restrictions and food allergies

  • Sufficient in portion size to sustain the physical and performance demands of the engagement

  • Snacks, light refreshments, or packaged food items do not satisfy this requirement

ALLOWED MEAL AREAS

Performers may eat in: Dressing rooms, Designated break areas & Provided green rooms & holding rooms with seating and tables.

MEAL ALTERNATIVES (PER DIEM / STIPEND)

PER DIEM IN LIEU OF MEALS

If the Client elects to provide a per diem or meal stipend in lieu of catering, this alternative must be approved in writing by Stadium Dance in advance.

Per diems must be paid prior to the designated meal period and do not waive hydration or snack obligations.

PER DIEM RATES – WHEN REQUIRED FOOD OR BEVERAGES ARE NOT PROVIDED

GENERAL RULE: If required snacks, hydration, beverages, or meals are not provided as required, and no written waiver was approved in advance by Stadium Dance, a per diem is automatically owed to each Talent member onsite. All per diems are Non-negotiable, Non-refundable & Payable immediately.

REHEARSAL DAY(S) – Three (3) Hours or Less Onsite

Requirement: Snacks and beverages are required. Meals are not required.

If snacks and or beverages are not provided:

Per diem owed: $25 per person. * This applies even if Talent leaves the venue to obtain food or beverages. If the per diem was not arranged in advance and must be added after the rehearsal:

  • Base per diem: $25 per person

  • Administrative penalty: $25 per person

  • Total owed: $50 per person

REHEARSAL DAY(S) – More Than Three (3) Hours Onsite

Requirement: Meals, snacks, and beverages are required.

If required food and beverages are not provided:

  • Meal per diem: $55 per person

  • Snacks and beverages per diem: $25 per person

  • Total owed: $80 per person *If payment is made after the meal window a late payment penalty: +25% of the total amount owed.

PERFORMANCE DAY(S) – Snacks and Beverages Not Provided

Requirement: Meals, snacks, and beverages are required on all performance days regardless of time onsite unless waived in writing. 

If snacks and or beverages are not provided per diem owed: $35 per person. *This is in addition to any meal per diem owed if a full meal is also not provided.

Performance Day – Meal Confirmed but Not Provided Onsite

If the Client confirmed in advance that a meal would be provided onsite, but the meal is unavailable, inaccessible, delayed beyond the meal window, or canceled per diem owed: $75 per person. If not paid immediately once the issue is identified a late or failure penalty: +25%

This rate accounts for lost preparation time, venue pricing, and limited access to food during performance schedules.

NO OFFSET OR WAIVER

Partial food, limited beverages, or insufficient quantities do not reduce or offset amounts owed
Snacks do not offset meal obligations. Meals do not offset snack and beverage obligations. Verbal agreements do not constitute a waiver. All exceptions must be approved in writing in advance by Stadium Dance.

PARKING & TRANSPORTATION

The Client must provide safe and convenient parking for all performers and Stadium Dance staff for the duration of the engagement.

  • Parking must be:

    • On-site or within a reasonable walking distance

    • Available for all scheduled call times, including rehearsals and performances

    • Well-lit, secure, and accessible during load-in and load-out

If parking is not complimentary, the Client must provide one of the following for each performer and staff member: Prepaid parking, Parking validation, Rideshare vouchers, or Reimbursement or invoicing of venue-approved parking fees.

Any parking fees incurred onsite will be invoiced to the Client and must be paid within twenty-four (24) hours.

Late parking reimbursements are subject to:

  • A ten percent (10%) late fee after forty-eight (48) hours

  • An additional ten percent (10%) late fee every seven (7) days thereafter

  • Interest up to eighteen percent (18%) annually, or the maximum allowed by law

SECURE STORAGE & DRESSING ROOM REQUIREMENTS

The Client must provide a private, secure, non-public space for all performers for the purposes of costume changes, storage of personal items and costumes, warm-up and physical preparation, holding during breaks or extended call times

Acceptable spaces may include dedicated dressing rooms, green rooms, production holding areas, hotel ballrooms, hotel meeting rooms, or hotel guest rooms, when located within the event hotel or venue, provided such spaces meet the requirements set forth herein

All such spaces must be inaccessible to the general public, monitored by venue staff or capable of being locked, designated exclusively for performers during use.

DRESSING ROOM SETUP

For full-day bookings over 4 hours  more, during onsite rehearsal days or performance days, the provided dressing room or holding space must include:

  • Tables and chairs sufficient for the number of performers

  • Mirrors large enough for hair and makeup checks

  • Adequate, neutral lighting (no dark, colored, or theatrical lighting)

  • Climate control suitable for physical activity (not excessively hot or cold)

  • Separation from hazardous equipment, staff-only work areas, restrooms, and public traffic

  • No photo or video recording may occur in dressing rooms, changing areas, green rooms, hotel rooms or hotel ballrooms designated for performer use, any backstage or holding area where performers prepare.

VENUE ACCESS

The Client must provide all required access credentials for performers and Stadium Dance staff, including but not limited to wristbands, badges, tickets & or backstage staff and production access credentials.

The Client must also provide, in advance entrance instructions, venue maps,  parking passes or parking instructions, call times and reporting locations. If the venue requires paid entry or paid staff access, the Client shall cover all such costs for performers and Stadium Dance staff.

SAFETY REQUIREMENTS

  • Clean, private restrooms designated for performers located within a five (5) minute walk of dressing or holding areas.

  • The performance area must be free of debris, liquids, or hazards, have stable flooring with no loose panels or uneven surfaces, be clear of obstructions, including cables, props, or floor dips, not be wet, sticky, or dangerously slippery.

  • Performers shall not be required to perform outdoors in extreme or unsafe weather conditions or under direct sunlight without shade for extended periods.

    Anything onsite deems unsafe may limit our ability to perform due to hazard pay requirements that were not arranged prior. If conditions are deemed unsafe, Stadium Dance reserves the right to modify, delay, or halt the performance without refund.

  • The Client must ensure no unauthorized individuals enter dressing rooms, hotel rooms, holding spaces, or backstage areas. Pathways to and from the stage are safe, well-lit, and unobstructed

  • Security personnel or venue staff are present for high-traffic or high-risk venues. Talent is not left alone in unsafe areas, including parking garages, loading docks, or unsecured corridors

FAILURE TO COMPLY

If the Client fails to meet any requirement set forth herein, Stadium Dance may, at its sole discretion, delay the performance, modify choreography or staging for safety, adjust the event schedule, assess additional onsite fees, shorten or cancel the performance, or remove talent from unsafe or non-compliant environments. All payments remain non-refundable, and the Client remains responsible for the full invoice amount.

TRAVELING ENGAGEMENTS (OUTSIDE LAS VEGAS)

Transportation

  • Round-trip economy airfare per performer + director

  • One checked bag per performer included

  • Ground transportation: airport → hotel → venue

  • Parking and tolls covered by Client

  • Upgrades or seating adjustments required for safety (e.g., large props) must be covered by Client

Hotel Accommodations

  • Minimum 3-star hotel (Marriott, Hilton, etc.)

  • Two performers per room with two queen beds, non-smoking

  • Rooms must be safe, clean, and secured under the Company booking name

Per Diem & Meals

  • Daily per diem per performer, based on regional rates (Client may reference U.S. GSA guidelines or international equivalents).

Baggage & Equipment Fees

  • All additional baggage (e.g., props, costumes, equipment) must be covered by Client.

  • Typical show needs:

    • Mixtape, Discophoria, Merrytopia, Jewell: 2–4 additional checked bags, depending on cast size.

ADDITIONAL PROVISIONS (ADDED FOR PROTECTION & CLARITY)

Force Majeure

  • Neither party is liable for delays or cancellations due to events outside reasonable control (weather, natural disaster, government restrictions, etc.).

Security

  • Client must provide adequate security to ensure safe entry, performance, and exit for performers.

Intoxication / Harassment Clause

  • Company maintains a zero-tolerance policy for:

    • Harassment or inappropriate behavior toward performers

    • Unsafe or intoxicated environments

  • Performers may leave without penalty if safety is compromised.

Final Authority

  • The Company’s director on-site has final authority regarding:

    • Safety

    • Choreography adjustments due to space

    • Costume integrity

    • Performer substitutions (if required)

GENERAL INFORMATION

PERFORMANCE & SCHEDULING

Call Time:

  • Performers must arrive approximately 1-2+ hours prior to performance time unless otherwise agreed in writing.

  • Call time may vary depending on show type, costuming, choreography, or venue conditions.

  • Early call times (before 2 hours) may incur additional fees.

Performance Duration

  • Performance length is as contracted.

  • Any additional sets, atmosphere, freestyle/hype sessions, photo ops, or meet-and-greets must be pre-approved in writing and may result in added fees.

Rehearsal / Technical Check

  • A minimum 1-hour rehearsal or stage walk-through is required either:

    • The day prior, or

    • The day of the event (required for performances longer than 10 minutes).

  • Full tech rehearsal including audio, lighting, stage layout, and entry/exit cues must be available upon request.

TECHNICAL REQUIREMENTS

Stage / Performance Area

  • Minimum clear space: 12 ft x 12 ft or as contracted per act.

  • Must be flat, dry, clean, and non-slip (low-pile carpet acceptable).

  • Client must disclose flooring type in advance.

  • Performance area must be free of:

    • Cords or loose cables

    • Décor, podiums, props

    • Speakers or monitors

    • Liquids or hazards

  • For high-energy acts, staging must allow full range of movement.

General Space Guidelines

  • Solo/Duo (Freestyle/Atmosphere): 8×8 to 10×10

  • Small Group (2–4 dancers): 10×10 to 15×15

  • Medium Group (4–6 dancers): 16×20 (Mixtape, Discophoria, Merrytopia, Velvet Society)

  • Full Show (6–10 dancers): 16×20 to 20×24

  • Large Stage/Production (10+ dancers): 20×24 to 24×32 or full stage

Audio Requirements

  • Professional sound system with a dedicated DJ or audio technician

  • Ability to play MP3/WAV via USB, laptop, or client track

  • One wired or wireless microphone if required

  • Client must ensure proper volume level and playback reliability

Lighting Requirements

  • Adequate performance lighting ensuring full visibility

  • No heavy strobes or intense fog/haze without prior approval

  • Special effects (CO₂ jets, pyrotechnics, lasers) must be disclosed in advance

COST STRUCTURE & PAYMENT

Payment is governed by official company policies: https://www.stadiumdance.com/terms

Potential Additional Charges

  • Added sets, roaming, or freestyle hours

  • Early call times, extended rehearsals, or overtime

  • Travel, lodging, transportation, baggage fees, and per diem

  • Custom costuming, prop rental, or specialty choreography requests

Payment must be made according to invoicing schedule unless otherwise stated in the contract.

CANCELLATION POLICY

Cancellation terms follow the official policies: https://www.stadiumdance.com/terms

Client is responsible for all costs incurred up to the date of cancellation, including non-refundable travel.

INSURANCE & LIABILITY

  • Client or venue must maintain general liability insurance covering performers and attendees.

  • Company is not responsible for injuries arising from unsafe, unclean, or improperly maintained performance areas.

  • Client must ensure compliance with venue, safety, fire, and ADA regulations.

  • If conditions are unsafe, Company reserves the right to pause or cancel the performance without penalty.

MEDIA & USAGE RIGHTS

Permitted Use

  • Client may capture photos and video for personal or internal use only.

Requires Written Approval

  • Commercial use, promotional content, advertising

  • Broadcast, livestreaming, or distribution

  • Any use of Company branding or performer likeness beyond event recap

Music Licensing

  • For live streaming or recorded broadcast, Client is responsible for all associated music licensing requirements.

AGREEMENT

All elements of this rider will be incorporated into the final contract. A signed contract is required before performers are officially confirmed.