PURPOSE OF TERMS

These Terms & Policies govern all bookings, services, performances, choreography, creative work, music preparation, costume services, rehearsal time, talent usage, travel arrangements, and all related deliverables provided by Stadium Dance.

By paying a deposit, signing an agreement, hiring talent, or otherwise engaging Stadium Dance, the Client confirms they have read, understood, and agree to all terms contained herein. These terms apply to all bookings unless superseded by a separate, mutually signed written contract.

SERVICES PROVIDED BY CONTRACTOR

Varies by booking. Examples Include:

Creative & Choreography Services

Development of the performance concept, creation of original choreography, staging, musical structuring, and overall creative direction aligned with the Company’s vision.

Talent Management

Contractor will cast, coordinate, and administer all performer logistics including communication, scheduling, onboarding, preparation, and ensuring all talent meet professional standards.

Rehearsals & On-Site Execution

Contractor will plan, teach, and supervise all rehearsals; refine spacing, formations, transitions, and timing; and execute all on-site adjustments required to fit the choreography within the Roborock booth footprint.

On-site adaptation may include:

  • Traffic flow adjustments

  • Modifying spacing for safety

  • Repositioning dancers to accommodate booth structures or product displays

  • Adjusting choreography to ensure safe and non-intrusive product showcasing

  • Reacting to on-site constraints such as floor layout, product placement, booth crowds, or available performance space

Performance Day Coverage

Contractor will manage talent call times, warm-ups, staging, execution of all scheduled performances, and any real-time adjustments necessary to ensure consistent delivery across all five performance windows each day.

PAYMENT & DEPOSIT POLICY

DEPOSIT REQUIREMENT

  • A 50% non-refundable deposit is required to secure any booking.

  • Stadium Dance will not reserve dates, initiate planning, review materials, or engage in any project-related work until the deposit is received. This includes talent hold, music selection, editing, scheduling rehearsals and costume options.

NON-REFUNDABLE NATURE OF DEPOSIT

  • All deposits are 100% non-refundable for any reason, including cancellation, change of plans, budget changes, or internal company restructuring.

  • Submission of the deposit constitutes acceptance of these Terms & Policies.

FINAL PAYMENT

  • Final payment is due no later than seven (7) days prior to the event date, by 11:59 PM PST.

  • Late payment will incur additional fees

LAST-MINUTE BOOKINGS

  • • Bookings made within 14 days of the event require full payment at the time of booking.

  • • Rush fees may apply for choreography, music, casting, costuming, or rehearsal.

NON-PAYMENT, LATE PAYMENT & CHARGEBACK POLICy

LATE PAYMENTS
All payments must be made by the stated due dates. Payments not received by the deadline are considered immediately late and subject to a late fee of ten percent (10%) applied immediately of the outstanding balance. An additional ten percent (10%) late fee will accrue every seven (7) days thereafter until the balance is paid in full. Late fees are cumulative.

ESCALATING LATE PAYMENT SCHEDULE (30 / 60 / 90 DAYS)
Payments not received by the stated deadline are considered immediately late. The following escalation schedule applies in addition to all late fees, interest, administrative charges, and penalties described in this Agreement:

0–7 DAYS LATE

  • Payment is immediately past due.

  • A 10% late fee is applied.

  • Services may be paused until payment is received

  • An additional 10% late fee accrues every seven (7) days until paid in full.

  • All services may be paused until payment is received.

30 DAYS LATE
If payment remains unpaid thirty (30) days after the due date: The account is considered delinquent.
Stadium Dance may suspend all contracted services, including rehearsals, choreography, performances, staffing, and planning. Client may be notified that the account may be forwarded to collections.
Interest continues to accrue at 18% annually (1.5% monthly) or the maximum rate permitted under Nevada law (NRS 99.040).

60 DAYS LATE
If payment remains unpaid sixty (60) days after the due date: The outstanding balance may be transferred to an external collection agency. All collection-related fees (agency fees, administrative fees, and third-party charges) will be added to the Client’s balance. Stadium Dance may initiate pre-legal escalation and prepare documentation for formal legal recovery.

90 DAYS LATE
If payment remains unpaid ninety (90) days after the due date: 

The account is considered in default. Stadium Dance may pursue legal action for full recovery of:

  • Principal balance

  • All late fees

  • All accumulated interest

  • Court costs

  • Attorney fees

  • Filing fees

  • Collection costs

  • Damages arising from breach of contract

  • Any additional financial losses resulting from non-payment

NO WAIVER OF RIGHTS

Acceptance of any late, partial, or installment payment does not constitute a waiver of Stadium Dance’s rights to enforce the terms of this Agreement, pursue the full outstanding balance, assess penalties, or seek legal remedies.

SERVICE SUSPENSION

Stadium Dance may immediately suspend or terminate services if:


• A payment is late,
• A payment is reversed, disputed, or declined, or
• A chargeback is initiated.


No choreography, rehearsals, or performances will proceed until all balances are paid in full.

CHARGEBACKS: 

If the Client initiates a chargeback, all services will be halted immediately. A fifty-dollar ($75.00) administrative fee per chargeback will be assessed. The Client must repay the full outstanding balance, all chargeback fees, all costs associated with disputing the chargeback, all collection and legal fees, and any additional financial losses incurred. A chargeback does not cancel or reduce the Client’s contractual payment obligations.

PAYMENT METHODS & PROCESSING FEES

PREFERRED / NO-FEE PAYMENT OPTIONS:

  • ACH Bank Transfer (Preferred)

  • Cashier’s Check (must clear 30 days prior to event)

Returned checks incur a $75 NSF fee.

CREDIT CARD PAYMENTS (PROCESSING FEES APPLY):

For payment using the methods below, the following credit card processing fees will be added to your total invoice:

  • Credit Card (via Stripe): 3.6%

INTERNATIONAL PAYMENTS

Client is responsible for all international wire fees, currency conversion fees, and intermediary bank charges. Payments must be received in USD, net of fees.

Payments must be received in USD (United States Dollars). Stadium Dance must receive the full invoiced amount net of all fees. Any shortfall due to fees will be invoiced and must be paid prior to the event.
To make other payment arrangements or for any questions, please contact us at info@stadiumdance.com.

EXPENSES & ADDITIONAL FEES

Unless otherwise stated in writing, the following are not included in the base performance fee and may be billed separately:

  • Travel, lodging, and per diem (if applicable)

  • Parking, tolls, and venue access fees

  • Overtime or extended performance time

  • Additional rehearsals

  • Special requests not outlined in the agreement

CANCELLATION, RESCHEDULING & FORCE MAJEURE

CANCELLATIONS

  • Deposits are non-refundable under all circumstances.

  • Cancellations within 14 days of the event forfeit all payments made.

RESCHEDULING

  • Must be requested 14+ days prior to the event.

  • Rescheduling depends on availability.

  • The deposit is non-refundable but may be applied to the new date.

  • Subsequent cancellation forfeits the deposit

FORCE MAJEURE

If an unforeseeable event occurs (weather, government restrictions, venue closure), Stadium Dance will attempt to reschedule. Deposits remain non-refundable.

PERFORMANCE TIME & ON-SITE TERMS

  • Contracted Performance Time: The invoice reflects the agreed-upon Performance Window and on-site time.

  • Additional Time: Any time beyond the contracted Performance Window is billed at the applicable rate, subject to availability.

  • Delays Outside Performer Control: Delays caused by the Client, venue, production, or technical issues do not reduce fees and may incur additional charges. If delays prevent performance entirely, Stadium Dance is not liable and all payments remain due.

PERFORMANCE REQUIREMENTS

FOOD, HYDRATION, VENDOR MEALS, ACCESS AND SAFETY REQUIREMENTS

OBLIGATION

The Client shall provide, at the Client’s sole cost and expense, all food, hydration, and meals for all performers and Stadium Dance representatives (“Talent”) for the entire duration of the engagement, including but not limited to arrival, rehearsals, technical rehearsals, breaks, performance, and post-performance periods. All requirements set forth herein are deemed mandatory and assumed unless expressly modified or waived in writing and agreed to in advance by Stadium Dance. Failure to comply with these requirements shall constitute a material breach of contract. These items are not included in initial quotes and must be supplied by the Client unless otherwise agreed to in writing by Stadium Dance. Failure to meet these requirements may result in delays, reduced performance time, inability to perform, cancellation of services, or additional fees. All payments remain non-refundable.

REQUIREMENTS

  1. PERFORMANCE DAY REQUIREMENTS: Snacks, hydration, and meals are required on all performance days, regardless of the total length of time Talent is onsite, unless expressly agreed to in writing by Stadium Dance in advance of the engagement. There shall be no minimum onsite time threshold on performance days for the provision of snacks, water, or required meals.

  2. REHEARSAL DAY REQUIREMENTS: On rehearsal days, snacks and hydration are required at all times while Talent is onsite. Full vendor meals shall be required only if Talent is scheduled to be onsite for more than three cumulative hours.

Onsite time includes arrival, rehearsal, holding time, breaks, and any post rehearsal obligations. If the three hour threshold is exceeded, the meal obligation shall apply in full and shall not be reduced or prorated.

SNACKS & LIGHT FOOD (REQUIRED)

The Client shall provide a continuous supply of light snacks for all Talent and Stadium Dance staff during all times Stadium Dance is required to be onsite, including but not limited to onsite rehearsal times and performance working days. Snacks must:

  • Be placed in or immediately adjacent to the designated green room, dressing room, or assigned holding area

  • Be available and accessible upon Talent arrival

  • Be maintained and replenished continuously throughout the engagement

  • Be provided in sufficient quantity for all Talent and staff

REQUIRED SNACK SELECTION

The snack selection must include, at minimum, options from both the fruit and protein categories and shall be provided in sufficient quantity for all Talent and staff. The snack spread can include items from each of the following categories as examples:

  • Fresh Pre-Cut Fruit: including but not limited to apples, bananas, oranges, berries, and melon

  • Protein Options: Protein bars, granola bars, nut or seed mixes, or similar

  • Carbohydrates: Crackers, rice cakes, pretzels, bread products, or similar

  • Quick Energy / Recovery Items: Trail mix, dried fruit, fruit snacks, energy bites, or comparable items suitable for rapid energy and recovery

  • Additional Items: Candy, chips, appetizers etc.

  • Dietary-Neutral Options: At least one vegan option and at least one gluten-free option

HYDRATION & BEVERAGES (REQUIRED)

The Client shall provide and maintain adequate cold drinking water and supplemental beverages for all Talent at all times while onsite. All beverages must be cold, accessible upon Talent arrival, and replenished as needed.

WATER REQUIREMENTS

Acceptable hydration provisions must include at least one of the following:

Unlimited cold bottled water, or A filtered water station equipped with disposable cups and ice easily accessible to all talent on site.

Water access must meet all of the following conditions: 

  • Be immediately available upon Talent arrival

  • Be continuously available during rehearsals, call times, technical rehearsals, breaks, and performances

  • Be located directly within or immediately adjacent to holding areas, rehearsal spaces, dressing rooms, and performance locations, such that Talent is not required to search for water, request delivery, or leave assigned work areas

  • Be actively monitored and replenished by the Client without request from Talent

Additional Beverage Requirements:

In addition to water, the Client shall provide supplemental beverages in reasonable quantity, including at minimum:

  • Electrolyte beverages (e.g., sports drinks or hydration mixes)

  • Energy drinks, including at least one low-sugar or sugar-free option

  • Soft drinks (e.g., cola or lemon-lime), in both diet and regular options

VENDOR MEALS (REQUIRED)

MEAL OBLIGATION

The Client shall provide one (1) full vendor meal per performer and/or Stadium Dance representative onsite per applicable meal period. Meals shall not be replaced by snacks or light refreshments, and the provision of a full meal does not waive or reduce the Client’s obligation to provide required snacks and beverages as outlined in this Rider.

MEAL TIMING & COORDINATION

Vendor meals must:

  • Be available upon Talent arrival or during a scheduled meal break

  • Be coordinated in advance with Production and Stadium Dance

  • Be served early enough to allow Talent adequate time to eat, change, warm up, and return prepared for rehearsal or performance

  • Be delivered and fully accessible within the designated meal break period

MEAL STANDARDS (FULL MEAL REQUIREMENT)

Each required meal shall meet all of the following minimum standards:

  • One (1) complete meal per performer, provided as breakfast, lunch, or dinner, as dictated by the event schedule

  • Protein-based and nutritionally balanced, appropriate for sustained athletic and performance-related physical activity

  • Prepared and served hot or freshly prepared by a licensed catering service, professional food vendor, restaurant, or regulated commercial kitchen

  • Meals prepared in private homes, private rooms, hotel rooms, booth spaces, or non-regulated environments are not permitted

  • Selected from an established catering or restaurant menu, with multiple options provided in advance to accommodate dietary restrictions and food allergies

  • Sufficient in portion size to sustain the physical and performance demands of the engagement

  • Snacks, light refreshments, or packaged food items do not satisfy this requirement

ALLOWED MEAL AREAS

Performers may eat in:

  • Dressing rooms

  • Designated break areas

  • Provided green rooms

  • Holding rooms with seating & tabels

MEAL ALTERNATIVES (PER DIEM / STIPEND)

PER DIEM IN LIEU OF MEALS

If the Client elects to provide a per diem or meal stipend in lieu of catering, this alternative must be approved in writing by Stadium Dance in advance.

Per diems must be paid prior to the designated meal period and do not waive hydration or snack obligations.

PER DIEM RATES – WHEN REQUIRED FOOD OR BEVERAGES ARE NOT PROVIDED

GENERAL RULE: If required snacks, hydration, beverages, or meals are not provided as required, and no written waiver was approved in advance by Stadium Dance, a per diem is automatically owed to each Talent member onsite. All per diems are Non-negotiable, Non-refundable & Payable immediately.

  • REHEARSAL DAY(S) – Three (3) Hours or Less Onsite

    • Requirement: Snacks and beverages are required. Meals are not required.

    • If snacks and or beverages are not provided: Per diem owed: $25 per person. * This applies even if Talent leaves the venue to obtain food or beverages. If the per diem was not arranged in advance and must be added after the rehearsal:

    • Base per diem: $25 per person

    • Administrative penalty: $25 per person

    • Total owed: $50 per person

  • REHEARSAL DAY(S) – More Than Three (3) Hours Onsite

    • Requirement: Meals, snacks, and beverages are required.

    • If required food and beverages are not provided:

    • Meal per diem: $55 per person

    • Snacks and beverages per diem: $25 per person

    • Total owed: $80 per person

    • If payment is made after the meal window a late payment penalty: +25% of the total amount owed.

  • PERFORMANCE DAY(S) – Snacks and Beverages Not Provided

    • Requirement: Meals, snacks, and beverages are required on all performance days regardless of time onsite unless waived in writing. 

    • If snacks and or beverages are not provided per diem owed: $35 per person.

    • This is in addition to any meal per diem owed if a full meal is also not provided.

  • Performance Day – Meal Confirmed but Not Provided Onsite

    • If the Client confirmed in advance that a meal would be provided onsite, but the meal is unavailable, inaccessible, delayed beyond the meal window, or canceled per diem owed: $75 per person.

    • If not paid immediately once the issue is identified a late or failure penalty: +25%

    • This rate accounts for lost preparation time, venue pricing, and limited access to food during performance schedules.

PER DIEM SUMMARY

• Rehearsal day, three (3) hours or less onsite

  • Required: Snacks and beverages

  • Not provided: Snacks and or beverages, Per diem owed: $25 per person

• Rehearsal day, three (3) hours or less onsite, per diem added after rehearsal

  • Required: Snacks and beverages

  • Not provided: Snacks and or beverages, Per diem owed: $50 per person

  • Fees: Includes $25 administrative penalty

• Rehearsal day, more than three (3) hours onsite

  • Required: Snacks, beverages, and meals

  • Not provided: Meal and or snacks and beverages, Per diem owed: $80 per person

  • Fees: Plus twenty-five percent (25%) if paid after the meal window

• Performance day

  • Required: Snacks, beverages, and meals

  • Not provided: Snacks and or beverages Per diem owed: $35 per person

  • Not provided: Meal Per diem owed: $75 per person

  • Not provided: Snacks and or beverages or meal, Per diem owed: $110 per person

  • Fees: Plus twenty-five percent (25%) if not paid immediately

NO OFFSET OR WAIVER

Partial food, limited beverages, or insufficient quantities do not reduce or offset amounts owed

  • Snacks do not offset meal obligations.

  • Meals do not offset snack and beverage obligations.

  • Verbal agreements do not constitute a waiver.

  • All exceptions must be approved in writing in advance by Stadium Dance.

PARKING & TRANSPORTATION (REQUIRED)

The Client must provide safe and convenient parking for all performers and Stadium Dance staff for the duration of the engagement.

Parking must be:

  • On-site or within a reasonable walking distance

  • Available for all scheduled call times, including rehearsals and performances

    Well-lit, secure, and accessible during load-in and load-out

If parking is not complimentary, the Client must provide one of the following for each performer and staff member:

  • Prepaid parking

  • Parking validation

  • Rideshare vouchers

  • Reimbursement or invoicing of venue-approved parking fees.

Any parking fees incurred onsite will be invoiced to the Client and must be paid within twenty-four (24) hours.

Late parking reimbursements are subject to:

  • A ten percent (10%) late fee after forty-eight (48) hours

  • An additional ten percent (10%) late fee every seven (7) days thereafter

  • Interest up to eighteen percent (18%) annually, or the maximum allowed by law

SECURE STORAGE & DRESSING ROOM REQUIREMENTS

The Client must provide a private, secure, non-public space for all performers for the purposes of costume changes, storage of personal items and costumes, warm-up and physical preparation, holding during breaks or extended call times.

This space must be:

  • Inaccessible to the general public

  • Monitored or lockable

  • Designated exclusively for performers

Acceptable spaces may include dedicated dressing rooms, green rooms, production holding areas, hotel ballrooms, hotel meeting rooms, or hotel guest rooms, when located within the event hotel or venue, provided such spaces meet the requirements set forth herein.

DRESSING ROOM SETUP (FULL-DAY BOOKINGS)

For full-day bookings over 4 hours  more, during onsite rehearsal days or performance days, the provided dressing room or holding space must include:

  • Tables and chairs sufficient for the number of performers

  • Mirrors large enough for hair and makeup checks

  • Adequate, neutral lighting (no dark, colored, or theatrical lighting)

  • Climate control suitable for physical activity (not excessively hot or cold)

  • Separation from hazardous equipment, staff-only work areas, restrooms, and public traffic

No photo or video recording may occur in dressing rooms, changing areas, green rooms, hotel rooms or hotel ballrooms designated for performer use, any backstage or holding area where performers prepare.

VENUE ACCESS (REQUIRED)

The Client must provide all required access credentials for performers and Stadium Dance staff, including but not limited to wristbands, badges, tickets & or backstage staff and production access credentials.

The Client must also provide, in advance entrance instructions, venue maps,  parking passes or parking instructions, call times and reporting locations. If the venue requires paid entry or paid staff access, the Client shall cover all such costs for performers and Stadium Dance staff.

SAFETY REQUIREMENTS (REQUIRED)

  • Restroom Access

    • Clean, private restrooms for performers only

    • Located within a five (5) minute walk

  • Safe Performance Surface

    • The performance area must:

      • Be free of debris, liquids, or hazards

      • Have stable flooring (no loose panels or uneven surfaces)

      • Be clear of obstructions (cables, props, dips)

      • Not be wet, sticky, or dangerously slippery

    Temperature & Climate

  • Performers must not be required to:

    • Perform outdoors in extreme or unsafe weather

    • Perform under direct sunlight without shade for extended periods

    • Perform in poorly ventilated space

  • If conditions are unsafe, Stadium Dance reserves the right to modify or halt the performance without refund.

  • Anything onsite deems unsafe may limit our ability to perform due to hazard pay requirements that were not arranged prior. If conditions are deemed unsafe, Stadium Dance reserves the right to modify, delay, or halt the performance without refund.

  • The Client must ensure no unauthorized individuals enter dressing rooms, hotel rooms, holding spaces, or backstage areas. Pathways to and from the stage are safe, well-lit, and unobstructed

  • Security personnel or venue staff are present for high-traffic or high-risk venues. Talent is not left alone in unsafe areas, including parking garages, loading docks, or unsecured corridors

    FAILURE TO COMPLY

  • If the Client fails to meet any Performance Requirement, Stadium Dance may:

    • Delay the performance

    • Modify choreography for safety

    • Adjust the schedule

    • Assess additional onsite fees

    • Shorten or cancel the performance

    • Remove talent from unsafe environments

All payments remain non-refundable. The Client remains responsible for the full invoice amount. Failure to comply may affect future booking eligibility.

MUSIC PLAYBACK & SOUND (REQUIRED)

Unless otherwise agreed to in writing, the Client is responsible for providing:

  • A professional sound system appropriate for the venue

  • Playback capability for approved audio files

  • A dedicated sound technician for sound checks and performance cues

  • Adequate time for music testing prior to the event

A backup copy of the final approved music file must be available onsite via USB or email.

TECH / ONSITE REHEARSAL POLICY (REQUIRED)

Technical rehearsals and onsite rehearsal time are not included in initial performance quotes unless requested and confirmed prior to contract signing.

Any additional technical rehearsal, spacing rehearsal, or onsite practice added after contract execution will be billed as additional onsite time, per hour, per performer, and applicable staff.

All rehearsal requests must be:

  • Scheduled in advance

  • Approved by Stadium Dance

WARDROBE / COSTUME POLICY

To maintain professional standards of cleanliness, consistency, safety, and presentation, all performances require the exclusive use of official Stadium Dance wardrobe.

Client-supplied or personal wardrobe items are not permitted under any circumstances, including but not limited to:

  • Personal shoes

  • Clothing

  • Accessories

  • Hosiery

  • Undergarments intended to supplement or replace any part of an approved costume

Performers may not use personal or self-provided wardrobe pieces. This policy ensures uniform appearance, proper cleanliness, reliability, and eliminates last-minute wardrobe issues. All costume elements are provided exclusively by Stadium Dance.

CLIENT-DIRECTED THEMES & STYLING

If the Client requests a specific visual theme or styling direction, Stadium Dance will curate wardrobe options from its in-house collection that align with the requested look.

If wardrobe needs exceed available inventory due to:

  • Specialty garments

  • Unique sizing requirements

  • Theme-specific items

Stadium Dance will source additional pieces, subject to availability and timeline constraints. Any additional sourcing, purchasing, or rental costs will be invoiced once finalized.

Stadium Dance retains full creative and logistical control over final wardrobe selection to ensure performers can move safely, comfortably, and consistently within choreography, staging, and environmental conditions.

COSTUME MAINTENANCE, HANDLING & CUSTODY

Performers do not launder, alter, or maintain their costumes. All costume care, laundering, and maintenance are handled exclusively by Stadium Dance. Costumes are:

  • Distributed at Call Time

  • Collected immediately following the final performance

  • Cleaned nightly for proper laundering and readiness

For formal or specialty garments requiring professional dry cleaning, duplicate costumes may be secured to ensure clean, ready-to-wear options. Additional fees may apply for costumes requiring more than a 24-hour cleaning turnaround.

FOOTWEAR POLICY

Footwear will consist of sneakers or dance shoes appropriate for:

  • The choreography

  • The performance surface

  • Venue or booth flooring conditions

Certain movement styles such as breakdancing, power moves, tricks, slides, spins, turns, and floorwork require specific traction, support, and sole flexibility. Performer safety and the ability to execute choreography at a professional level always take precedence over aesthetics.

All footwear selections must be approved by Stadium Dance. If specialty footwear is required for safety or performance execution, Stadium Dance will coordinate these options and invoice the Client accordingly.

COSTUME PRICING

Standard Costumes

In-house costume looks start at $100 per costume, per dancer, per event day, and include:

  • Costume selection and sourcing

  • Styling and coordination

  • Steaming and preparation

  • Maintenance and cleaning

  • Transportation

  • On-site distribution

  • Post-performance collection

Advanced / Specialty Costumes

Premium, themed, custom, or specialty wardrobe looks start at $150 per costume, per dancer.

A creative meeting is required to determine scope and direction. Final pricing is based on materials, complexity, and design requirements.

COSTUME MANAGEMENT & AVAILABILITY

All wardrobe logistics, including selection, fitting, styling, adjustments, delivery, on-site handling, and cleaning, are controlled exclusively by Stadium Dance.

Additional wardrobe requests, creative revisions, customizations, or specialty items may incur additional costs based on scope, materials, and timeline. In-house wardrobe availability varies based on:

  • Talent booked

  • Available sizing

  • Ordering and shipping timelines

  • Current pricing

If a selected item is unavailable in required sizes, a comparable in-house option of similar style and quality will be substituted. To view current in-house wardrobe options, please email Stadium Dance.

CASTING, ROUTINES & PERFORMANCE ADJUSTMENTS

ADDING DANCERS

  • Subject to availability. Requests to add dancers after booking will be accommodated whenever possible, subject to talent availability.

  • Requires updated invoice/payment as additional dancers will incur extra fees.

  • All requests must be made no later than 30 days prior to the event to ensure proper scheduling, choreography, and costume preparation.

  • Requests made within 30 days of the event are considered last-minute and may be subject to a rush/revision fee.

REDUCING DANCERS

  • Not permitted once casting/choreography begins. Once a contract has been signed and work has commenced (including choreography, casting, costuming, and rehearsal scheduling), reducing the number of dancers is not allowed.

  •  This is to ensure fairness to performers and account for time and labor already invested.

ADDING ROUTINES:

CASTING, ROUTINES & PERFORMANCE ADJUSTMENTS

ADDING DANCERS

  • Subject to availability. Requests to add dancers after booking will be accommodated whenever possible, subject to talent availability.

    Requires updated invoice/payment as additional dancers will incur extra fees.

    All requests must be made no later than 30 days prior to the event to ensure proper scheduling, choreography, and costume preparation.

    Requests made within 30 days of the event are considered last-minute and may be subject to a rush/revision fee.

  • REDUCING DANCERS

    Not permitted once casting/choreography begins. Once a contract has been signed and work has commenced (including choreography, casting, costuming, and rehearsal scheduling), reducing the number of dancers is not allowed.

     This is to ensure fairness to performers and account for time and labor already invested.

    ​

  • ADDING ROUTINES:

    Additional routines may be added with written approval and are subject to talent availability and time for rehearsal.

    Requests must be made at least 14 days before the event.

    Any requests made within 14 days of the event will incur a rush choreography/editing fee, due to increased rehearsal and production demands. Additional fees will be due in full.

    ​

  • ADDITIONAL ON-SITE TIME

    Billed per-dancer, per-hour.

    One-hour minimum.

    Rates vary per project.

  • CHANGES TO PERFORMANCE:

    • Extending or shortening the performance, altering segment timing, or changing the number of routines may require:

    • A revised quote or updated contract,

    • Additional rehearsal/staging time,

    • Additional staffing or choreography adjustments.

    • All such changes must be approved in advance, ideally no later than 30 days prior to the event.

    • Changes requested less than 30 days before the event may incur additional fees and are subject to approval based on schedule, complexity, and staffing availability.

  • REVISION / RUSH FEE POLICY:

  • Any dancer additions, routine adjustments, or timing changes requested within 14 days of the event will be considered last-minute changes. These will be subject to a rush or revision fee to cover additional coordination, choreography modifications, rehearsals, or costuming needs. Fees will be communicated to the Client in writing and must be approved prior to implementation. routines may be added with written approval and are subject to talent availability and time for rehearsal.

ADDITIONAL ON-SITE TIME

  • Billed per-dancer, per-hour.

  • One-hour minimum.

  • Rates vary per project.

CHANGES TO PERFORMANCE:

Extending or shortening the performance, altering segment timing, or changing the number of routines may require:

  • A revised quote or updated contract,

  • Additional rehearsal/staging time,

  • Additional staffing or choreography adjustments.

  • All such changes must be approved in advance, ideally no later than 30 days prior to the event.

  • Changes requested less than 30 days before the event may incur additional fees and are subject to approval based on schedule, complexity, and staffing availability.

REVISION / RUSH FEE POLICY:

  • Any dancer additions, routine adjustments, or timing changes requested within 14 days of the event will be considered last-minute changes.

  • View revision policy here.

  • These will be subject to a rush or revision fee to cover additional coordination, choreography modifications, rehearsals, or costuming needs.

  • Fees will be communicated to the Client in writing and must be approved prior to implementation.

CREATIVE AUTHORITY & COLLABORATION POLICY

By engaging Stadium Dance, the Client acknowledges that our team is retained for its professional expertise and creative leadership. All choreography, movement vocabulary, staging, formations, stylistic choices, and overall artistic direction are determined solely by the Stadium Dance Choreographer and Director.

Creative meetings are intended to align on overall theme, vision, brand objectives, and key messaging. These meetings are collaborative in nature but do not permit the Client to direct choreography on a step-by-step basis or dictate specific movement execution.

CREATIVE BOUNDARIES & DECISION-MAKING

To ensure a smooth, respectful, and creatively successful process, the Client including but not limited to internal teams, brand representatives, agencies, marketing personnel, partners, or third-party stakeholders may not:

  • Dictate specific choreography

  • Request step patterns or move-by-move execution

  • Provide real-time or detailed movement corrections

  • Override the artistic decisions of the Choreographer or Director

  • Attempt to choreograph, restructure, or micromanage the performance

Stadium Dance does not operate under micromanagement or committee-led creative structures.

PROFESSIONAL EXPERTISE & ARTISTIC INTEGRITY

Our creative team brings more than twenty (20) years of professional experience and approaches each project with care, intention, and expertise.

Just as one would not direct an engineer’s technical calculations, a medical professional’s procedures, or a painter’s artistic technique, the Client agrees that all artistic decisions including choreography, staging, transitions, interpretation, musicality, and stylistic execution are the exclusive responsibility of Stadium Dance.

These boundaries exist to protect the integrity of the creative process, performer safety and well-being, consistency and professional performance quality, and the overall success of the final presentation.

NON-COMPLIANCE & CREATIVE INTERFERENCE

If the Client attempts to direct choreography, instruct dancers directly, or impose creative changes outside of the mutually approved vision, Stadium Dance reserves the right, at its sole discretion, to pause or terminate the project, halt rehearsals, withdraw Talent, and retain all payments made to date.​

These measures are in place to protect the creative process, professional standards, and the well-being of performers.

COLLABORATION & CLIENT EXPERIENCE

Stadium Dance is fully committed to working collaboratively with every Client to ensure expectations are met and exceptional performances are delivered. Customer service is a core priority, and we value open communication, transparency, and mutual respect throughout the creative process.​

Clients are encouraged to participate in the creative journey through appropriate channels. Stadium Dance welcomes Clients to attend a rehearsal virtually via Zoom to observe a run-through, meet the dancers, and view creative progress.

​It is an honor to create memorable experiences for your guests, and we are sincerely grateful for the opportunity to be part of any event.

ARRIVAL, DEPARTURE & ON-SITE PERFORMANCE POLICY

Performers will arrive at the event venue one (1) to two (2) hours prior to the scheduled performance time at the designated meeting location. This Call Time allows for wardrobe changes, warm-up, and final instructions. Exact arrival time may vary based on choreography, services booked, or event requirements. Performers will depart immediately following the final performance unless otherwise instructed by the on-site manager, choreographer, or event director.

PERFORMANCE WINDOW (STANDARD ON-SITE TIME)

The standard on-site time included in the booking, referred to as the Performance Window, includes one (1) hour of pre-performance Call Time for wardrobe, warm-up, and final notes, followed by active performance time continuing until the final routine is completed.

ADDITIONAL ON-SITE TIME & FEES

Any time required outside of the Performance Window is considered additional on-site time and will incur extra charges. This includes early arrival or extended Call Times requested by the Client, gaps or delays between routines or event segments not previously approved, technical or stage rehearsals added after contract signing, event schedule delays caused by the Client, venue, or production team, and additional on-site rehearsal or staging requirements.

CLIENT-CAUSED DELAYS

If the event runs behind schedule due to Client or venue delays, additional on-site time fees begin automatically once the booked time is exceeded. Talent availability beyond the booked Performance Window is not guaranteed.

NON-PERFORMANCE DUE TO OVERRUNS

If the event runs so late that performers cannot perform within the original Performance Window, Stadium Dance is not liable for non-performance and all payments remain non-refundable.

REHEARSAL & CALL TIME CHANGES

Any changes to Call Time must be approved in writing. Unapproved changes may result in additional billing or reduced performance time.

BILLING TERMS FOR ADDITIONAL TIME

Additional on-site time is billed per hour, per dancer (and applicable staff), with a one (1) hour minimum and in 30-minute increments after the first hour. All additional time must be approved in advance unless requested during the event. On-site requests will be invoiced within twenty-four (24) hours and are due upon receipt.

ADDITIONAL SERVICES REQUESTED ON-SITE

Any additional services requested on the event day—including extended performance duration, added dancers, extra routines, early Call Times, or specialty appearances—will be invoiced within twenty-four (24) hours and are due upon receipt.

REVISIONS, CHANGE REQUESTS & CHOREOGRAPHY ALTERATIONS

We approach every project with intention, care, and passion, and it is a privilege to collaborate with a team that values creativity and innovation as deeply as we do. Creating performances that energize live environments is our profession, and we do not stop until the work is right.

Choreography is developed exclusively from the written instructions, product details, staging limitations, and creative direction provided by the Company prior to the start of choreography. These instructions form the complete foundation for all movement, transitions, staging, spacing, and conceptual elements. Any changes to these instructions after choreography development has begun may require additional rehearsal hours and revision fees.

Internal Rehearsal Process & When Videos Are Shared

Within our cast, we regularly exchange rehearsal videos to refine choreography, clean sections, adjust timing, and make internal creative notes. These videos are strictly for internal use and are not indicative of final performance quality, appearance, spacing, staging, or energy. Early rehearsal footage often lacks polish and may be difficult to visualize outside the final event environment—much like viewing a home before the walls and finishes are installed.​​

If the Company requires rehearsal videos for internal approval or client review, the following applies:

  1. Videos will only be shared once choreography has been fully created, taught, rehearsed, and cleaned, and once dancers have learned spacing and blocking to a level that accurately reflects the intended performance.

  2. These videos will not be recorded in final costume or in the event performance space, unless recorded during on-site rehearsals.

  3. Videos are provided for visibility only, not for creative direction, stylistic revision, or subjective feedback.

  4. Feedback is only accepted if it pertains to specific technical requirements that were communicated in writing before choreography development began.

  5. Requests for additional videos, reshoots, alternative angles, or repeated review cycles will be billed at the contracted rehearsal hourly rate.

Because choreography cannot be fully understood until spacing, environment, and performance energy are layered together, we strongly encourage final review during the on-site dress rehearsal, where conditions most closely match the live performance.

​

Creative Direction & Client Expectations

To maintain artistic consistency, safety, and production efficiency, all creative movement decisions—including transitions, musicality, dynamics, formations, spacing, and expressive choices—are entrusted to the choreographer and performers unless specific requirements were submitted in writing prior to choreography development.

The following items do not qualify for complimentary revisions:

  • Creative preferences or changes in taste not communicated prior to the start of choreography

  • Requests based on stylistic opinions rather than technical necessity

  • Feedback derived from early-stage rehearsal footage

  • Subjective suggestions such as “try something different” without clear, actionable requirements

  • Changes driven by booth layout adjustments or product placement revisions

Stadium Dance is committed to delivering work that aligns with the Client’s vision; however, late-stage creative expectations or directional changes fall under billable revisions.

​Revision Policy & Billing Structure

If choreography must be changed due to new creative direction, added product requirements, or client-requested modifications outside the approved scope, revision time will be billed as follows:

  • 0–8 counts changed → 1 hour billed

  • 9–16 counts changed → 2 hours billed

  • 17–32 counts changed → 3 hours billed

  • +1 hour for each additional 8–16 counts

Revision costs increase proportionally with the number of dancers, as all changes must be re-taught, re-cleaned, and re-blocked for the full cast.

​

Revisions vs. Errors (Clarification)

A true discrepancy is defined as a factual mistake made by the choreographer, including:

  • Incorrect musical cueing

  • Misalignment with written instructions explicitly approved prior to choreography​

A discrepancy does not include:

  • Stylistic or interpretive preferences

  • Changes in artistic taste

  • Desired adjustments that were not communicated before choreography development began

​

If the choreography matches the approved direction and written requirements, but the Company later requests changes for preference-based reasons, these changes are considered paid revisions.

While Stadium Dance has never encountered a dispute of this nature, this policy ensures fairness, transparency, and aligned expectations for both parties.

CREATIVE MEETINGS, APPROVAL PROCESS & CLIENT POINT OF CONTACT

Your booking includes one (1) creative meeting, up to 30 minutes, unless otherwise stated in the contract. Any additional meetings, calls, creative sessions, or approval discussions are billed at the standard hourly rate per creative director or producer.

To avoid conflicting requests and delays, the Client must designate one single authorized point of contact who is responsible for providing all creative notes, feedback, and approvals. Conflicting instructions or feedback from multiple Client representatives will not be considered.

MUSIC POLICY

This Music Policy applies to all bookings. Music selection, editing, licensing, and delivery directly affect choreography, rehearsal scheduling, and performance execution. To ensure professional standards and legal compliance, the Client agrees to the following terms in full.

CLIENT-PROVIDED MUSIC

Format Requirements

If the agreement states that the Client will provide music, the Client must supply final .mp3 files only (no links, streams, or incompatible formats). All music must be professionally mixed, edited, and performance-ready, and delivered to info@stadiumdance.com within the required timeline.

Responsibility for Music Rights

The Client is solely responsible for securing all required music rights and permissions, including but not limited to synchronization, mechanical, streaming, broadcast, film, and digital distribution rights.

Timeliness

Music must be delivered before choreography begins. Late delivery may delay choreography, incur rush choreography or editing fees, and limit creative or technical options.

SWITCHING FROM CLIENT-PROVIDED MUSIC TO STADIUM DANCE MUSIC

If the Client initially elects to provide music and later requests that Stadium Dance curate or select music, a non-refundable Music Curation Fee of $200 will apply. This fee includes researching and sourcing viable tracks, creating a curated list of up to five (5) recommended songs, and reviewing genre, vibe, tempo, energy, and brand requirements.

Any editing, timing adjustments, or cuts required for curated music will incur additional Music Editing Fees.

MUSIC DIRECTION REQUIREMENTS

Before booking, the Client must provide clear music direction, including genre, tempo range, energy level, brand tone or theme, desired performance style, restrictions on language or explicit content, and any relevant event demographic, lighting, or mood considerations.

Failure to provide clear direction may limit available music options, extend the curation timeline, or result in additional fees. Music selection directly impacts the tone, pacing, and choreography style of the performance.

MUSIC EDITING FEES & REQUIREMENTS

Music editing—including cutting, blending, restructuring, or preparing tracks for choreography—is billed starting at $100 per hour, with billing in 30-minute increments after the first hour. Editing services may include timing adjustments, section removals, tempo modifications (when possible), multi-song transitions, volume balancing, and custom mixes.

When necessary, Stadium Dance may engage or refer a trusted DJ or producer. All third-party DJ or producer fees are the responsibility of the Client and are paid directly to the provider.

CUSTOM MUSIC REQUESTS

Any custom music mix or specialized editing must be discussed and approved prior to booking. Extensive editing, including complex multi-track mixes or time-intensive production changes, may be completed by Stadium Dance or a professional music producer and may require revision fees, additional rehearsal time, or modified choreography timelines. All additional fees must be paid before choreography continues.

MUSIC DELIVERY & APPROVAL PROCESS

Once finalized, the approved .mp3 file will be delivered to the Client or production team. The Client is responsible for fully reviewing and approving the music, verifying audio quality, confirming correct playback and volume levels, confirming system compatibility, and providing written approval (email acceptable).

Any changes requested after approval will incur additional editing fees, may impact rehearsal timelines, and must be paid before further work continues. The Client assumes full responsibility for verifying the final audio file.

EDITING, TIMING & REHEARSAL CONSIDERATIONS

Final music must match the exact length agreed upon during booking. Changes to music length may require new choreography, additional rehearsal time, and additional fees. If timelines are short, Stadium Dance may decline extensive edits or require the Client to provide a shorter or simplified track to ensure adequate rehearsal time. Delays in music approval or delivery may delay choreography, casting, or rehearsal scheduling without liability to Stadium Dance.

MUSIC CHANGES

Music changes may be requested up to thirty (30) days prior to the event. Requests submitted within 30 days may not be guaranteed and may incur additional editing, rush, and rehearsal labor fees. Changes submitted within fourteen (14) days are considered last-minute, are subject to rush fees, and may be declined if they jeopardize performance readiness.

MUSIC LICENSING & USE

Most live, in-person performances fall under the venue’s existing Performance Rights Organization (PRO) license (ASCAP, BMI, SESAC), including arenas, stadiums, conventions, corporate events, and live non-streamed shows.

If music is used for live streaming, television, film, commercials, public distribution, social media campaigns, digital placements, recordings, or paid advertising, the Client is solely responsible for securing all required licenses. Stadium Dance does not provide, secure, or advise on music licensing.

Improper licensing may result in muted or blocked livestreams, removal of recorded content, fines, legal consequences, or inability to perform. Stadium Dance bears no liability for losses caused by improper licensing.

The Client is solely responsible for obtaining synchronization, mechanical, streaming, broadcast, film, commercial, and influencer or social media usage licenses. Failure to obtain proper licensing may delay performance delivery, restrict recording or streaming, or forfeit the Client’s right to use the choreography with the selected music.

VENUE MUSIC REGULATIONS

The Client must consult with the venue regarding playback rules, streaming limitations, system compatibility, file format requirements, volume restrictions, copyright compliance, and any required advance audio testing. Stadium Dance is not responsible for venue restrictions or technical failures.

FAILURE TO COMPLY

If the Client fails to meet any requirement of this Music Policy, Stadium Dance may delay choreography, refuse music edits or changes, charge applicable rush or editing fees, halt rehearsals, or decline to perform if conditions render the performance infeasible. All payments remain non-refundable.

ORIGINALITY, COPYRIGHT & NO-RECREATION POLICY

ORIGINAL WORK ONLY

Stadium Dance is an innovator and creates 100% original choreography for all stage and live event bookings.

NO REPLICATION OR COPYING

Stadium Dance will not:

  • Recreate another artist’s choreography,

  • Copy viral dance videos,

  • Duplicate specific routines, moves, or creative IP,

  • Imitate competitor performances,

  • Reproduce music video choreography,

  • Recreate TikTok dances on stage (TikTok trends accepted ONLY on TikTok).

REPLICATION IS PROHIBITED

Replicating another choreographer’s work is:

  • Unprofessional,

  • A violation of industry ethics,

  • A potential copyright infringement,

  • Harmful to the Stadium Dance brand,

  • Grounds for professional cancellation.

RIGHT TO REFUSE

If a client insists on a replica, Stadium Dance reserves the right to:

  • Withdraw from the project,

  • Cancel the booking,

  • Retain all paid funds,

  • Refuse future bookings.

LIABILITY, INSURANCE & SAFETY

The venue must meet all applicable safety requirements. The Client is responsible for ensuring performers are covered under event insurance and that all working conditions are safe, professional, and compliant with applicable laws and venue regulations.

SPACE REQUIREMENTS

To ensure choreography safety and professional quality, the Client must provide adequate performance space.

Minimum Stage Dimensions
Unless otherwise agreed:

  • Minimum stage/performance area: 8 ft x 8 ft for small casts,

  • Larger casts require proportional space (16+ ft width recommended).

Unsafe Stage Conditions

Performers will not dance on:

  • Elevated platforms without rails,

  • Narrow risers,

  • Uneven or unstable flooring,

  • Slippery, wet, or dirty surfaces,

  • Stairs, balconies, or near open edges.

Layout Changes

Stage layout may not be changed after choreography has begun without written approval.

If the space provided is smaller than agreed upon, choreography may be modified at the Client’s expense.

HARASSMENT, MISCONDUCT & ENVIRONMENT POLICY

Stadium Dance maintains a zero-tolerance policy for unsafe or inappropriate behavior toward performers.

PROHIBITED CONDUCT

  • The following will not be tolerated:

  • Verbal harassment or inappropriate comments,

  • Sexual remarks, advances, or gestures,

  • Intoxicated individuals harassing dancers,

  • Physical intimidation,

  • Hostile or unsafe work environments.

CLIENT RESPONSIBILITY

The Client must ensure:

  • Adequate security,

  • Controlled access to performance and backstage areas,

  • Removal of disruptive or inappropriate individuals.

RIGHT TO WITHDRAW

  • If performers experience harassment or unsafe conditions, Stadium Dance may:

  • Modify the performance,

  • Pause until safety is restored,

  • Terminate performance entirely.

No refunds will be issued.

INTELLECTUAL PROPERTY

  • All choreography, formations, staging, and creative concepts remain exclusive intellectual property of Stadium Dance.

  • Client receives performance-use rights only.

  • Choreography may not be recorded, taught, used, reproduced, or repurposed without written permission.

PROPS, EQUIPMENT & CLIENT-SUPPLIED ITEMS POLICY

PROP APPROVAL

All props must be:

  • Requested 30+ days before the event,

  • Approved in writing by Stadium Dance.

PROHIBITED PROPS

Dancers will NOT use:

  • Heavy, sharp, or breakable items,

  • Unsafe objects,

  • Items requiring special training,

  • Items not previously approved.

LAST-MINUTE PROPS

Client cannot introduce props:

  • On the event day,

  • During rehearsal,

  • Without choreography adjustments.

If unapproved props are presented, dancers may refuse without refund.

SPECIAL EFFECTS (FOG, PYRO, CO2, CONFETTI) POLICY

To ensure safety:

REQUIRED DISCLOSURE

Client must disclose all special effects in writing PRIOR TO CONTRACT AS THESE NEED TO BE IN TALENT CONTRACT AGREEMENT. Including

  • Fog machines,

  • Haze,

  • Strobes,

  • Lasers,

  • Pyro/CO2 jets,

  • Confetti cannons,

  • Liquid spills or foam machines,

  • Special lighting.

RESTRICTED EFFECTS

Performers will not dance if:

  • Fog or haze makes the floor slippery,

  • Confetti is present before the performance,

  • Pyro or CO2 is positioned within 20 feet of talent,

  • Strobe lights exceed safe levels.

RIGHT TO REFUSE

If any effect creates a hazard, Stadium Dance may:

  • Halt the performance,

  • Modify choreography,

  • Relocate performers,

  • Refuse to perform until conditions are safe.

The client remains fully responsible for all fees.

PHYSICAL CONTACT & BOUNDARY POLICY

For the safety, dignity, and comfort of all performers:

NO PHYSICAL CONTACT

Clients, guests, production staff, and attendees are prohibited from:

  • Touching performers,

  • Attempting to reposition or guide performers physically,

  • Grabbing clothing, props, hair, or accessories,

  • Pulling dancers for photos or interactions.

GROUNDS FOR IMMEDIATE WITHDRAWAL

Any unwanted physical contact may result in:

  • Immediate stop of the performance,

  • Removal of talent,

  • Termination of services with no refund.

FINAL AUTHORITY

Stadium Dance reserves the right to:

  • Refuse service,

  • Modify policies,

  • Enforce all terms strictly,

  • Protect the integrity of the creative process,

  • Remove talent if conditions become unsafe, disrespectful, or violate these terms.

FILMING, RECORDING & SOCIAL MEDIA POLICY

To protect the privacy of performers, the integrity of the creative process, and the intellectual property of Stadium Dance, the following policies apply to all filming, recording, and public sharing of content.

FILMING RESTRICTIONS

The Client, venue, guests, and any third-party representatives are strictly prohibited from:

  • Recording in dressing rooms,

  • Filming or photographing performers while changing or preparing,

  • Changing areas,

  • Green rooms,

  • Hallways leading to performance staging,

  • Any backstage area where performers prepare.

  • Recording any teaching, cleaning, or choreography demonstration moments without approval.

  • Choreography tutorials.

  • Any edits or remixes of Stadium Dance rehearsal footage.

APPROVED FILMING

Filming is permitted in other cases. We request that all final forms of video content be shared or tagged with our team.

SOCIAL MEDIA POSTING / USAGE RIGHTS

Any posting of the following:

  • Full performance videos,

  • Rehearsal clips,

  • Behind-the-scenes content,

Tag - Stadium Dance Socials on all platforms - credit of work and artists. Credits will be shared.

PROHIBITED USE

Client may NOT:

  • Post rehearsal footage,

  • Post partial choreography breakdowns,

  • Use footage in ads or promotional campaigns unless otherwise stated in writing,

  • Reproduce or teach the routine to others,

  • Use the choreography for future events,

REUSE OF CHOREOGRAPHY

Choreography created for any event is licensed for performance-use ONLY for that event.
Clients may not reuse, restage, or adapt the choreography at future dates without arranging a contract for use.

OVERTIME POLICY

The contracted day rate for all Stadium Dance performers, choreographers, assistants, and representatives (“Talent”) includes up to eight (8) consecutive hours of on-site time per day, measured from the official call time (“On-Site Call Time”) to the official wrap time (“Out Time”). All time spent on-site—including, without limitation, hair, makeup, wardrobe, warm-up, rehearsals, spacing, staging, breaks, waiting periods, and performances—counts toward the total contracted hours unless a specific unpaid break has been mutually agreed upon in writing.

DEFINITION OF OVERTIME

Overtime (“OT”) is defined as any on-site time exceeding eight (8) consecutive hours on a given event or rehearsal day. Overtime is billed at the applicable hourly rate per person for each hour or portion of an hour beyond the initial 8-hour window.

  • Performer overtime rate: $125/hour per person (unless otherwise noted in the project quote)

  • Choreographer/Director overtime rate: $125/hour

  • Assistant Choreographer overtime rate: $75/hour

All overtime is rounded up to the next full hour.

ACTIVITIES INCLUDED IN HOUR CALCULATION

The following activities are fully included in the on-site hour count and will trigger overtime if they extend beyond the contracted period:

  • Hair, makeup, grooming, costuming, and styling

  • Warm-up, stretching, and preparation

  • Wardrobe changes

  • Rehearsal, tech, spacing, and blocking

  • Downtime, waiting periods, booth holds, or production delays

  • Performance sets

  • Breaks (including lunch) unless a specific unpaid break is agreed in writing

  • Resetting the space or preparing for subsequent sets

  • Wrap-down, changing, gathering belongings, and exit procedures

The client acknowledges that any time talent is required to remain on-site is considered paid time.

OVERTIME TRIGGERS

Overtime will apply in any of the following circumstances:

  1. Earlier call time than originally confirmed

  2. Later wrap time than originally confirmed

  3. Delays caused by the client, venue, production, staff, booth readiness, AV team, vendors, or third parties

  4. Extended performance windows or additional sets requested by client

  5. Changes to the event schedule that lengthen the day

  6. Unanticipated production delays requiring Talent to remain on-site

  7. Non-continuous schedules that extend the total on-site window

  8. Failure to release Talent at the scheduled Out Time

Client agrees that delays outside Contractor’s control remain billable.

ADVANCE NOTICE AND APPROVAL

The contractor will make reasonable efforts to notify the client in advance when overtime is anticipated.
However:

  • If schedule changes or delays occur on-site that immediately require additional time, Talent will not be required to pause work to obtain approval before remaining on-site.

  • The client agrees to pay all overtime even if approval cannot be provided in real time due to production urgency, safety concerns, or scheduling constraints.

The client understands that talent cannot leave the event space without explicit release by the Contractor.

CONSECUTIVE TIME REQUIREMENT

All on-site time must be scheduled as one continuous block.
Splitting the day into separate sessions does not reset or reduce the 8-hour count.

Example:

If Talent is required 9:00 AM–12:00 PM, then returns for 3:00 PM–6:00 PM, the total on-site window is 9 hours, resulting in 1 hour of overtime.

MINIMUM CALL EXTENSIONS

Any extension beyond the contracted Out Time automatically incurs a minimum of one (1) overtime hour per person, even if the extension is less than one hour.

BILLING AND PAYMENT

  • Overtime will be invoiced to the Company within 24 hours of the event day.

  • Overtime fees are due upon receipt.

  • Failure to pay overtime may result in suspension of services, cancellation of future appearances, or legal/collection action as outlined in the Payment & Non-Payment Policy.

NON-NEGOTIABILITY

Company acknowledges and agrees:

  • This Overtime Policy is non-negotiable

  • Overtime fees must be honored regardless of circumstance

  • Contractor is not responsible for production delays or schedule changes caused by the Company or third parties

  • Talent safety, readiness, and contractual rest periods take priority

ACCEPTANCE

By booking Stadium Dance, paying any deposit, signing any agreement, or using Stadium Dance services, the Client agrees to be bound by all Terms & Policies contained herein.