Terms & Performance Policies

Kindly review the performance and payment terms below, which outline the standard policies for Stadium Dance entertainment services. For any further questions, please reach out to info@stadiumdance.com.

Payment Policy

Deposit Requirement:

  • A 50% non-refundable deposit is required at the time of booking to secure your event.

Talent & Choreography Commitment:

  • Stadium Dance only secures talent, begins choreography, and reserves event dates once the 50% non-refundable deposit is received. Until the deposit is made, availability is not guaranteed.

Availability:

  • All booked and confirmed talent is subject to availability at the time of finalizing the agreement.

Non-Refundable Clause:

  • All deposits made to Stadium Ent LLC are non-refundable. By making a deposit, you acknowledge and agree that the deposit amount will not be refunded under any circumstances.

Purpose of Deposit:

  • The deposit serves to confirm your commitment and secure the necessary resources for our services, including scheduling, talent coordination, music, choreography, studio time, and preparatory work.

Final Payment Due:

  • The remaining balance is due in full no later than two (2) weeks prior to the event date by midnight. Anything beyond this is considered late and a late fee will apply.

Last-Minute Bookings:

  • If performers are booked within two weeks of the event, full payment is required upfront at the time of booking.

Additional Services & Fees:

  • Any additional services or fees requested after booking will be invoiced within 24 hours and are due upon receipt.

Refund & Cancellation Policy

Non-Refundable Deposits:

  • All deposits made to Stadium Ent LLC (dba Stadium Dance) are non-refundable under any circumstances.

Event Cancellations:

  • If the event is canceled at any time, the deposit will be forfeited. Cancellations within two (2) weeks of the event do not qualify for a refund of any payments made, including final balances.

Early Event Endings:

  • If the event ends earlier than scheduled, no partial refunds will be issued.

Rescheduling Requests:

  • If you need to reschedule, you must provide at least 14 days' notice before the event. While we will do our best to accommodate, rescheduling is subject to availability. The original deposit remains non-refundable and will be applied to the rescheduled event.

Cancellation Policy:

  • If you choose to cancel instead of rescheduling, the deposit will be forfeited. We strongly encourage you to ensure your availability and commitment before making a deposit.

Force Majeure:

  • In the event of unforeseen circumstances beyond our control (e.g., natural disasters, government restrictions, pandemics), we will work with you to reschedule the booking. The deposit remains non-refundable. If a rescheduled date cannot be agreed upon within 90 days of the original event, Stadium Dance reserves the right to apply the deposit toward a future event within 3 months of the original date, at its discretion.

Additional On-Site Services & Fees:

  • Any additional services added on the event day (e.g., extended performance time, extra talent) will be invoiced within 24 hours of the event and due upon receipt.

Failure to Fulfill Payment

Missed Payment Deadline:

  • If full payment is not received by the two-week deadline, Stadium Dance reserves the right to cancel the booking, and the deposit will be forfeited. In such cases, Stadium Dance is not responsible for securing replacement performers or providing alternative arrangements.

Late Payments:

  • If payment is not received on time, a late fee of 10% of the remaining balance will be applied after the due date specified in the performance agreement.

Reinstating a Booking:

  • If a canceled booking is requested to be reinstated after the missed payment deadline, it will be subject to availability and require full payment plus any applicable late fees before services resume.

Payment Methods

No Fee Payment Methods:

  • ACH Bank Transfer

  • Cash

  • Check

Credit Card Processing Fees:
For payment using the methods below, the following credit card processing fees will be added to your total invoice:

  • PayPal: 3.6%

  • Venmo: 3.6%

  • Credit Card (via Stripe): 3.6%

To make other payment arrangements or for any questions, please contact us at info@stadiumdance.com.

Requirements / Additional Fees

To maintain fair and competitive pricing, the following items are not included in our initial quotes. These are required for all performances booked with Stadium Dance and must be provided for all talent, directors, and representatives:

  • Cold Water: Bottled or a pitcher for refilling water bottles.

  • Secure Storage: A designated area to store the talent’s belongings while performing.

  • Venue Access: If applicable, entrance fees, credentials, or tickets required to access the venue.

  • Parking Fees: Parking fees must be arranged and covered for all venues.

Parking:

  • Parking arrangements must be made at all venue locations.

  • Most casinos offer 3 hours of free parking with a Nevada ID. For some events, parking may incur additional charges (e.g., game days, concerts, etc.). Please confirm with your event manager if special event pricing will apply to your event date.

Please note: Any parking fees incurred onsite will be invoiced following the event and are due within 72 hours of receipt. Thank you for your understanding and cooperation!

Arrival / Departure

Arrival: Dancers will arrive at the event venue 1.5 hrs prior to the scheduled performance time at a designated meeting spot.

Departure: Dancers will depart immediately following the performance or when dismissed by the manager on duty.

Additional Services: Any additional services requested on the day of the event (such as extended performance time, extra talent, or earlier call times) will be invoiced within 24 hours and are due upon receipt.

Wardrobe / Costume

Our dancers come equipped with the following standard wardrobe items, included in the booking price:

  • Footwear: Shoes for specific genres and dance styles.

  • Bottoms: Black pants (dress pants, cargo pants, or track pants).

  • Tops: A variety of black tops (long sleeve, short sleeve, hoodie, etc.).

Additional wardrobe items requested beyond the standard options listed above will incur an additional fee. We ensure that the style of the items complements the theme and tone of your event.

Onsite Requirements / Additional Fees

To ensure fair pricing, the following items are mandatory requirements for all performances booked with Stadium Dance:

  • Cold Water: Bottled or a pitcher for refilling water bottles.

  • Secure Storage: A safe space for performers to store personal belongings while performing.

  • Event Access & Fees: Entrance fees, credentials, or tickets required to access the venue.

Additional Time Onsite

Standard On-Site Time: Includes a 1-hour call time before the scheduled performance, continuing through the performance itself.

Additional Time: If additional rehearsal time is required or if there are extended gaps between routines, extra on-site time can be arranged. Additional on-site time is billed per hour, per dancer.

Additional Dancers / Changing Dancers Policy

If you wish to add dancers after booking, we will do our best to accommodate, subject to availability. Additional dancers will incur extra charges. Reducing the number of dancers is not permitted once a contract has been signed and work has commenced.

Additional Routines, Music Changes & Performance Time Policy

Changes to routines, music, and performance duration will be handled according to the following guidelines:

  • Adding Routines: Additional routines will incur extra charges and must be confirmed before the performance.

  • Changing Music: Music changes can be requested up to 30 days before the event. After this period, additional fees may apply.

  • Changing Performance Time: Significant changes may require a revised quote and additional charges.

Travel & Touring Performance Policy

For performances outside of Las Vegas, the client is responsible for covering travel-related expenses, including airfare, hotel accommodations, and local transportation.

Travel Booking Timeline: Travel-based performances must be confirmed at least 30 days in advance.

Cancellation Policy for Travel Events: Cancellations within 30 days incur 50% non-refundable charges, and 100% within 14 days.

Music Licensing & Use

Stadium Dance performances are typically covered under the venue’s existing Performance Rights Organization (PRO) license, which applies to live, in-person events at locations such as basketball games, conventions, and arena shows. In the United States, PRO licenses are issued by organizations such as ASCAP, BMI, and SESAC. These blanket licenses held by the venue allow legally registered music to be performed or played during events. However, if commercial-free or custom music is to be used—particularly in cases not covered by the venue's PRO license, such as live streaming, television, or film use—the following conditions apply:

  • Music Licensing Responsibilities:

    • The Company must purchase and license the music directly.

    • All music must be:

      • Mixed, cut, and performance-ready

      • Delivered in .mp3 format

      • Emailed to stadiument@gmail.com so it is available for all rehearsals.

  • Additional Licensing Rights:

    • The Company is solely responsible for securing any additional licensing rights required for such usage (e.g., streaming, TV, film).

    • Please note: Live streaming is not covered under PRO licensing. Using copyrighted music in a livestream without the proper rights may result in the stream being muted, blocked, or taken down due to copyright violations. To prevent these issues, the Company must ensure that all music used for streaming has full commercial rights.

  • Music Licensing Fees for Non-PRO Uses:

    • Any applicable music licensing fees for non-PRO uses (e.g., live streaming, television, or film) must be prearranged between the Company, the venue, and the Contractor prior to the event.

  • Venue’s Music Regulations:

    • For all events, the Company should consult with the venue’s event manager to understand regulations regarding music use in live performances, streamed content, broadcast, or recordings. Ultimately, it is the responsibility of the Company to ensure all music used outside the scope of a PRO license is legally cleared and licensed for the intended use.

Custom Music Mixes

  • Custom Music Requests:

    • Any custom music mixes must be discussed and communicated to Stadium Dance before booking.

    • If extensive music cuts or editing are required, Stadium Dance will either:

      • Work directly with a DJ/Producer for professional mixing, or

      • Refer the Company to a professional DJ to handle the required edits.

    • All fees will be paid directly between the Company and the third-party DJ.

    • The final .mp3 file must be sent to stadiument@gmail.com upon completion.

  • Editing & Rehearsal Considerations:

    • All final edits must be within the agreed-upon duration; additional fees may apply for longer mixes. Fees will be communicated to the Company as they arise for music edits and change requests.

    • If time constraints do not allow for an extended mix, the Company agrees to accommodate Stadium Dance with a shorter mix to ensure adequate rehearsal time for the dancers.

  • Music Delivery & Confirmation:

    • Stadium Dance will provide the final .mp3 file (if applicable) to the designated Company representative, production team, or sound manager once all edits are finalized.

    • The Company will sign off on the final mix as official approval.

    • Any changes after the mix is approved may incur additional fees.

    • The Company is responsible for verifying the music file upon receipt, ensuring correct playback, volume levels, and audio quality before the performance.